Personnel

Position:

Legal Secretary

Department:

Solicitor's Office

Close Date:

9/18/2019

[X] PUBLIC ANNOUNCEMENT          [X] COUNTY EMPLOYEES

                             

ANNOUNCEMENT DATES:   September 9, 2019 –  September 18, 2019

 

POSITION TITLE:     Legal Secretary

 

# OF POSITIONS:     1                                GRADE:  13

 

SALARY RANGE:     $33,612.80 ($16.16/hr) - $40,851.20 ($19.64/hr)

 

SUPERVISOR/DEPARTMENT:  Amy Smith, Solicitor/State Court

 

TYPE OF POSITION:    [X] CERTIFIED     [ ] TEMPORARY     [ ] PART-TIME

PURPOSE OF CLASSIFICATION

The purpose of this classification is to perform advanced secretarial/administrative duties associated with the legal activities and proceedings of the District Attorney, Public Defender, Solicitor’s Office, or County Attorney.

MINIMUM QUALIFICATIONS

High school diploma or GED required, supplemented by training in computers and secretarial skills; three years of secretarial experience in a legal environment or a related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.  May require possession and maintenance of valid G.C.I.C/N.C.I.C. certification.

APPLICATION INSTRUCTIONS

Attached is a copy of the job description.  Please review thoroughly.  Applications are available on line at houstoncountyga.org, at the County Annex Building, 200 Carl Vinson Parkway, Warner Robins and at the Houston County Public Works Department, 2018 Kings Chapel Road, Perry.  Completed applications must be received prior to the end of the announcement dates in order to be considered. Applications and inquiries should be directed to the Personnel Department in Warner Robins or call 478-542-2005 and fax# 478-542-2118.   As a last step prior to being employed, all applicants will be required to pass a drug test and a criminal background check. The drug test and background check will be administered by a physician/agency selected by the Board of Commissioners.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

Performs advanced word processing/typing functions.

Drafts, composes, transcribes, and/or prepares correspondence, forms, reports, and other documents via computer and/or typewriter.

Types motions, appeals, notices, accusations, indictments, briefs, condemnations, sentences, arraignments,  subpoenas, affidavits, bonds, or other legal documents; prepares various calendars and distributes to appropriate parties.

Processes a variety of documentation associated with departmental operations, per established procedures and within designated timeframes; distributes documentation or maintains records as appropriate.

Opens/closes court files; prepares case files for use by attorneys during trial; handles and distributes case files in courtroom during various hearings and trials.

Files dispositions, warrants, orders, and other documents.

Compiles and/or tracks various administrative and/or statistical data pertaining to departmental operations; makes applicable calculations; prepares or generates reports; maintains records.

Performs basic research functions as needed (e.g., checks criminal and traffic histories; tracks changes in address; etc.).

Performs data entry functions by keying data into computer system; retrieves, reviews or modifies data in computer database; generates computerized reports.

Receives various forms, correspondence and other documentation; reviews, responds, forwards, maintains, and/or takes other action as appropriate.

Receives, opens and distributes incoming mail; prepares outgoing mail.

Copies and distributes correspondence, memoranda, reports, and other related materials. Initiates/receives facsimile transmission of documents via facsimile machine.

Prepares/maintains sensitive and confidential files; sorts/organizes documents to be filed; files documents in designated order; locates/removes files; maintains file system of departmental records.

HOUSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER